Location
Pune
Posted
June 15, 2026
Commute
Local Area
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Job Description
Senior Specialist, Records Management
Requisition Id:
Business Unit: Corporate
Location:
Pune, IN, 411014
XPO India Shared Services
**Location: Pune**
**Experience: 2-4 years**
**Key Responsibilities:**
+ Maintain centralized personnel records across ERMS and HR systems, ensuring files are complete, accurate, and easy to retrieve.
+ Intake, triage and fulfill legal requests for personnel files.
+ Support internal and external audits by preparing documentation and researching missing records.
+ Run regular quality checks on key documents such as offer letters, policy acknowledgments, separation paperwork, and remediate variances.
+ Document SOPs, playbooks and templates for request handling and file production; recommend improvements to ERMS configuration.
+ Enforce least-privilege access and respond to employee file inquiries while protecting sensitive data.
+ Collaborate with centers of excell...
Requisition Id:
Business Unit: Corporate
Location:
Pune, IN, 411014
XPO India Shared Services
**Location: Pune**
**Experience: 2-4 years**
**Key Responsibilities:**
+ Maintain centralized personnel records across ERMS and HR systems, ensuring files are complete, accurate, and easy to retrieve.
+ Intake, triage and fulfill legal requests for personnel files.
+ Support internal and external audits by preparing documentation and researching missing records.
+ Run regular quality checks on key documents such as offer letters, policy acknowledgments, separation paperwork, and remediate variances.
+ Document SOPs, playbooks and templates for request handling and file production; recommend improvements to ERMS configuration.
+ Enforce least-privilege access and respond to employee file inquiries while protecting sensitive data.
+ Collaborate with centers of excell...